3 Simple Strategies To Get Visible When You’re Super Busy

In this blog post, I’m going to talk about tripling time, tomatoes and a simple yet powerful word.

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It’s all well and good planning out whole days in your diary to work on your business, but what if you’re so busy with clients, you just don’t have that much time to hand?

That’s when you need to be super smart with your time.

Sometimes, just taking baby steps is all you can do. The good thing is that baby steps forward are still better than doing nothing, so don’t let limited time stop you from being visible altogether.

Here’s 3 simple strategies to help you get smarter with your time:

  1. Plan In Some Pomodoro Time

I love to use Pomodoros to keep me focused. If you’ve not heard of them it’s a fab little technique by Francesco Cirillo. You basically set a timer for 25 minutes and work until the timer goes off. It’s amazing what you can get done when you put some time pressure on yourself. No more messing about! You can get some great Pomodoro apps. I personally use Be Focused Pro on my iPhone, just search for tomato timers or Pomodoro timers. Failing that, just set a kitchen timer.

In my Rock Your Visibility programme, we use Pomodoros to get stuff done. It’s a great way to clear things off your list.

If you’re shouting at me saying, 25 minutes, if only I had 25 minutes, then just do 5-10 minutes. Even doing a focused task for 5-10 minutes is going to be progress.

In 5-10 minutes you could go into a group and comment on 3 posts, you could share a quote, ask a question on your social media etc. You could send that follow-up email to a potential client you keep saying you’ll send.

Keep a list of possible 5-10 minute jobs, then pull it out when you find yourself with a bit of space in your diary and get some stuff done.

  1. Know where your time goes

Sounds obvious, huh? But how often do we actually stop to think about this?

I have THE worst concept of time. Seriously.I think everything takes waaaaay less than it actually does. Once I learned that I need to at least triple the time things take, I’ve found I’m much better at getting things done in the time available. I would really stress myself out by thinking things should be done, but the reality was they were taking so much longer than I had planned. I now use this simple tripling strategy which really keeps me on track.

There will be places where you know your time goes, keep a track of them. Ideally you want to be focusing on money-making strategies in your business first. I love making images on Canva, but does that bring the money in? Well I could argue with you that it helps me be visible, but if I get honest I know that shouldn’t be the first job on my to-do list.

I used to have a sticker on my laptop saying ‘Action Producing Money’. Listening to the latest webinars, reading blog posts, downloading freebies etc. all have their place, but know how much of your time you’re allocating to them and keep checking in as to how these extras help you to meet your business goals.

Maybe you’re aiming to be visible in groups and find yourself constantly on social media, only to find yourself going down the rabbit hole of chatting all day. Allocate yourself a set amount of time to spend in the group, and then stick to your boundaries so that you get other tasks done.

We also have an odd strategy in our house that really works where we set all of our clocks ten minutes fast.  That way we always have a buffer of ten minutes.  Yes, my poor concept of time rubbed off on my hubby/daughter, but with simple strategies you can make things a lot easier, and so much less stressful!

I love this quote – “The bad news is TIME FLIES, the good news is YOU’RE THE PILOT” – Michael Altshuler. 

  1. Manage distractions from other people 

Do you find yourself dropping everything when a quick query comes up, or an email captures your attention? Stop it!!

I remember a poster I used to have on my HR office door which had little characters rolling on the floor laughing, saying, ‘You want it when?’!  Help other people know that their urgency doesn’t have to be yours!  I have to remind myself of this in the reverse sometimes. I can be a bit lastminute.com so think that everyone has time (It goes back to that tripling time thing again).

Think about some of the demands that come up for you in the day. Maybe you’re checking into your Facebook Messenger every 10 minutes, or checking your email and feel compelled to respond. Could you allocate a bit of time in your diary to deal with requests that come up, so that you’re not just dropping everything instantly? By ‘parking’ the request you can get on with the task in hand and if you drop them a quick note to say you’ll get back to them, they won’t think you’re rude 🙂

Are you immediately responding with a ‘yes’, without thinking things through? Start practicing no.  Think about some different responses you could use:

  • “I’d love to but I’m already committed to ….”
  • “That sounds lovely but I’ve committed myself to some biz time while the house is quiet. Another time?”
  • “It’s really kind of you to think of me. I like to give things my 100% and right now my priority is ‘x’ so I wouldn’t have the time to dedicate to it and give it the full attention it deserves”

Remember, each time you’re saying yes, you’re saying no to time you could use to be visible. 

So, there you have it – 3 simple strategies to get visible when you’re super busy.

  1. Plan In Some Pomodoro Time
  2. Know where your time goes
  3. Manage distractions from other people

Which one would be a good one to try? Got some other strategies that you use in your business when you’re super busy? Share them with me. I’d love to learn about them.

Your call to action is to choose one of these, or one of your own, and test it out.

Bye Bye Perfectionism – Hello Perfectly Imperfect

In this blog post, I’m going to be talking about how being perfectly imperfect in your business is actually OK.

BP Memes (2)Click the play button below to listen, or scroll down and click ‘Read full transcript’ if you prefer to read the post.

Listen to the episode below (07:38)
Learn how my client added an additional 8k to her business by being visible
You'll also get access to my Fabulous Resource Centre, weekly newsletters with hints and tips to rock your visibility in your biz, plus any hot off the press news!
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I’m a recovering perfectionist. Hmmm, not even sure I can get away with that one because there are certain things that I just can’t deal with. Dare I share?!

I HATE it when people put jars back in the cupboard with the labels the wrong way round.

It drives me crazy if I make a mistake on a piece of paper I’m writing on. I want to rip it out and start all over again. In the past I would have, now I have much more respect for the environment and my time too!

I hate unmatching china – I like my dinner service to match and my poor family gets plates whipped off them if they dare to do unmatching!

Being a perfectionist in business can be very interesting. It’s one of those things you gotta work on honey, if you want to get anywhere! I have had to work very hard at it, and still do.

Let me share a story around a webinar I was running. I’d decided to test out a recording of a webinar that would stay up on my page for 24 hours. I like to try out different things in my business and test the results. I set myself aside a week to get it done. The week I chose wasn’t the best one as I was back to back with clients, but that’s how I roll anyway so it was all good.

1Well, it was all good until I hit 1.30 on Wednesday afternoon realizing that my webinar was to go out at 12.01am Thursday, the very next day. I hadn’t written a word, never mind recorded, set up a landing page, set up my email messages. I honestly thought it was Tuesday. I’d scheduled out some time in my diary on the Wednesday to sort it all out. I had a plan. Ok so in most people’s worlds it’s not a great plan as people aren’t quite as last minute as me, but in Ruby’s world, there was still loads of time. As I’ve shared in the past, my creative muse always shows up last minute. Thanks for that, by the way, creative muse! (She needs a name – tag me on Facebook with some ideas – I love things having names)

Ok so in most people’s worlds it’s not a great plan as people aren’t quite as last minute as me, but in Ruby’s world, there was still loads of time. As I’ve shared in the past, my creative muse always shows up last minute. Thanks for that, by the way, creative muse! (She needs a name – tag me on Facebook with some ideas – I love things having names)

So, I dropped everything (no, don’t worry, not any clients – I’d finished by that point – luckily) and I started writing the webinar. I had a chat later on in the day with one of my business besties and she said there was no issue with me sending out an email, telling people what had happened. Everyone likes people being human, she said. She was right, they do BUT it didn’t sit right with me. How could I talk about being visible and then not show up? See my conundrum there. You’ve got to laugh really because for all of my introversion I chose to rebrand in an area that

How could I talk about being visible and then not show up? See my conundrum there. You’ve got to laugh really because for all of my introversion I chose to rebrand in an area that defies introversion by making me have to show up. It’s ok for all of you, you get to choose! I don’t, tee hee!

Anyway, I decided that I wasn’t going to do that. I was going to just get it done already. I knew about my topic, it wasn’t as if I had to come up with anything new in terms of content. I was just sharing what I thought people needed to hear.

The trouble was, my little fear monster was rearing its ugly head and doing that whole, yeah but what if…

‘What if you can’t pull it off in time?’, ‘What if the content isn’t good enough?’ ‘What if, what if, what if’. Well, you know what, it might not be perfect, but I’d committed to it and it WOULD be going out, imperfect or not.

So I shared a bit of this in a couple of my groups, I guess because I’d realised how far I’d come.

Because a year or so ago, you see, I’d have faffed and stressed and worried, and procrastinated, and got really super stuck BUT because I’ve worked so much on my mindset I now know that what I share will be perfect and what people need to hear, even if it’s imperfect.

I choose to know that I am exactly where I need to be right now and I have a message to share.

If I miss out an image or it’s too long or too short because I haven’t had time to refine it, then so be it. It’s better out there and imperfect than not being authentic and letting people down.7

So, if your imperfection is related to household stuff, like my tins and china, then good luck with that.

Your call to action this week: If you’ve got a piece of work that needs sharing, however, but you’re afraid of putting it out there for whatever reason, then I encourage you to kick your perfectionism into touch and share anyway

What’s the worst that could happen? You’ll make a mistake? So what? Mistakes. Are. Ok. You’re human. Don’t hide away what’s meant to be shared.

So you might ask, how did it turn out. It was imperfectly perfect in every single way! Yay, go me!

Go you too!

Do not let perfectionism stop you from sharing your message in the world. As my friend had rightly said, people love human.

It’s time to be human, be perfectly imperfect and to rock your visibility.

We’ve got this!

 

 

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